Real Time Payment Processing
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UtilityTrakRTM is
recognized as superior software not only for its extensive billing capabilities,but
also because of its advanced collections features. UtilityTrakRTM
makes it effortless to process bulk payments for all your properties at once with
our batch payments system, which utilizes an integrated resident search for easy
access to any account. Accounts are updated with new payment/transaction information
in real-time, meaning all reports, invoices, and displays will reflect up to the
second information. Take a look at some of our features that we offer in the area
of payment processing and collections :
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Real-time web access for customers with multiple options for online
payment.
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Directly draft customer bank accounts using
ACH Batch processing.
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Process payments across all your properties
at once using our one-of-a-kind batch system.
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Import entire payment batches from a lockbox
or other payment-listing file.
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Reduce payment processing by allowing your
customers access to pay their bill online.
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Search payments by amount, check number,
account number, or routing information.
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Match payments to charge types automatically
and generate reports with detailed breakdowns.
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Assign priorities to your charges and determine
the order in which they are paid off.
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Batch payments, bar-coded invoice stubs, and check scanner imports are all available to speed payment entry.
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Penalty Management
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Take the hassle out of late fees by using our late fee batch process to quickly
and effortlessly post late fees for one community or all
communities at once. You can also create customized late notices using the various
templates provided by UtilityTrakRTM
and choose how and when you want to generate these delinquency notices and send
them to your residents.
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Completely automated late fee processing with the ability to review
your fees before they are posted.
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Customizable late notices and late fees.
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Delinquency and aging accounts receivable features are available
in real time to keep up with outstanding customer balances.
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Maintain utility cut offs and reconnections for customers with
outstanding balances.
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Community Reconciliations
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Automatically keep track of collections and billings fees with community-level accounts
that are updated as transactions are entered into the system. When it comes time
to reconcile with communities at the end of each month, whether generating a reimbursement
summary or providing them an invoice of contractual fees, generate a statement for
each community and begin a new month of collections/invoicing. Never juggle your
business operations between multiple programs again.
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UtilityTrakRTM provides your company
with a flexible system to track fees and charges as well as transactions
collected.
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Ability to run reimbursement batches for any specified period of time.
If your property requests weekly reimbursements, monthly reimbursements, etc., you
can make that happen.
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Let our system do all of the work for you:
- Automatic posting of fees, payments, etc.
- Generation of invoices to property
- Automatic posting of community transactions.
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Keep balances for individual communities as well as entire portfolios..
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Ability to run draft statements to verify amounts.
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Generate Reimbursement Statements or Invoices for contractual
services.
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Provide your Managers with access to a number of detailed reports
to eliminate questions before they are asked.
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Much more...
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